1. Who we are
TalentHuntr Ltd is a company registered in England and Wales, company number 17384782. Our registered office is C/O Whyfield, Truro Business Park, Threemilestone, Truro, Cornwall, TR4 9LF.
TalentHuntr provides recruitment intelligence and outreach software for recruitment agencies.
For anything to do with privacy, including a request to see or delete the information we hold about you, write to privacy@talenthuntr.co.uk or call 01872 304215.
Information Commissioner's Office registration: ICO:00015761737.
2. What this notice covers, and what it does not
This notice covers people who visit this website, book a demo, call us, contact us, or correspond with us. For that information, TalentHuntr Ltd decides how it is used, so we are the data controller.
When customers use the TalentHuntr platform, they remain responsible for the candidate and client data they process through it. TalentHuntr processes that data on their instructions under our customer agreement and data processing terms.
If you received a message from a recruiter and want to know why, or want to be removed, the agency that contacted you is the organisation to ask. Every marketing email sent through our platform includes a way to opt out. If you cannot identify the agency, write to us and we will help you find the right contact.
3. What we collect
When you contact us. Your name, email address, any phone number or company name you give us, and the content of your message.
When you book a demo. Calendly may collect your name, email address, company details, meeting preferences and anything else you choose to provide when arranging the meeting.
When you call us. Our 01872 304215 number is provided through Talentshed Group Ltd's Aircall account. We may receive standard call information such as your phone number, the date and time of the call and its duration, together with any information you give us during the conversation. Call recording is switched off for this number.
When you use the website. Standard technical information created when a page is requested, such as your IP address, the pages requested, times, and details of your browser and device.
Cookies and similar technologies. We do not currently plan to use non-essential cookies for advertising or analytics. The website may use technologies that are strictly necessary to deliver and secure the site. If we introduce analytics or other non-essential technologies, we will update this notice and our cookie policy and provide the appropriate controls.
We do not ask for and do not want special category data, such as information about health, ethnicity or beliefs. Please do not send it to us.
4. Why we use it, and our lawful basis
| What we do | Data used | Lawful basis under UK GDPR |
|---|---|---|
| Reply to enquiries and follow them up | Your contact details, message and call information | Legitimate interests, namely responding to a person who has contacted us |
| Arrange and follow up a demo | Booking and correspondence data | Legitimate interests, namely discussing our product with people who ask to do so |
| Keep the site working, secure and free from abuse | Technical and server log data | Legitimate interests, namely running a secure service |
| Meet accounting and legal duties | Correspondence and billing records | Legal obligation |
Where we rely on legitimate interests, we have considered whether our interest is outweighed by your rights, and we use the data only for the purpose described. You can object to that use at any time by writing to us.
5. Who else sees it
We use a small number of service providers and support companies to run the website, arrange meetings, provide email and handle telephone enquiries. They process data only for those purposes and are not permitted to use it for their own marketing.
| Provider | Purpose | Location / notes |
|---|---|---|
| Netlify | Hosting and serving the website, including technical and security processing needed to operate the service | International processing. Netlify states that it uses appropriate safeguards for cross-border transfers, including the UK Extension to the EU-U.S. Data Privacy Framework and contractual safeguards where applicable. |
| Microsoft | Our business email and file storage | United Kingdom and European Union |
| Calendly | Booking and managing product demo appointments | Calendly may process data internationally under its applicable safeguards |
| Talentshed Group Ltd / Aircall | Telephone service for 01872 304215 and standard call metadata. Call recording is disabled. | Aircall may process data internationally under its data processing terms and appropriate transfer safeguards. |
We do not sell personal data, and we do not share it with anyone for their own marketing.
Where personal data is processed outside the United Kingdom, we use the safeguards required by UK data protection law, where applicable.
6. How long we keep it
Enquiries, demo bookings and correspondence: 24 months after our last contact with you, unless the enquiry becomes a customer relationship, in which case relevant records are kept for the duration of that relationship and afterwards where required for accounting, legal or contractual purposes.
Telephone enquiry records: standard call metadata and any notes or correspondence are handled on the same basis as enquiries and correspondence. Calls are not recorded.
Website technical and security data: we do not keep a separate copy of raw hosting logs. Netlify processes technical and service data to host, operate and secure the website and retains it in line with its applicable retention policies.
7. Your rights
You have the right to ask us for a copy of the personal data we hold about you, to have it corrected, to have it deleted, to restrict how we use it, to object to our use of it, and to receive it in a portable format where the law provides that right. Where we rely on your consent, you can withdraw it at any time.
Write to privacy@talenthuntr.co.uk. We will respond within one month.
If you are unhappy with how we have handled your data, you can complain to the Information Commissioner's Office at ico.org.uk. You are welcome to raise it with us first, but you do not have to.
8. Children
This website is aimed at businesses. It is not directed at children and we do not knowingly collect personal data from anyone under 18 through it.
9. Changes to this notice
If we change this notice, we will post the new version on this page and update the date above. Where a change is significant, we will say what changed.